
Digitizing the registration sheet
The digitalization and dematerialization of the registration process is now an essential subject for many training actors, both in order to meet legal obligations while offering optimal experiences for trainees and trainers.
What is the purpose of an attendance sheet or attendance sheet?
Enrolment is simply the action that allows you to officially check whether or not a person has participated in a course or training course. The registration sheet is a document that makes it possible to identify and formalize this control action.
The attendance sheet or attendance sheet is of real importance for trainers and funding organizations since it constitutes real legal proof. It makes it possible to meet the legal obligations provided for in the Labor Code that apply to all those who provide training.
In the past, the registration took the form of a sheet that was signed by all participants in a training course. The document was signed every day of the training, or even every half-day depending on the requirements of the training organization.
With the digitalization of training, enrolment is also becoming more and more digital and is based on new tools.
The digitization and dematerialization of the registration form
Distance courses, e-learning modules and online courses blended Learning bring new opportunities but also new needs in terms of tools that support learning.
Digital enrollment has therefore become a necessity in order to be able to provide comprehensive training courses at the administrative level.
Online registration is possible thanks to the electronic signature which allows trainees and trainers to sign the registration form remotely. Each participant will be able to attest to their presence by signing directly from their computer, tablet and even from their mobile phone. Trainers and organizers therefore no longer need to print attendance sheets.
The dematerialization of the registration thus offers several advantages:
- Process reliability and automation signature to avoid any oversight or signature fraud,
- One centralization of data and historization registration sheets to be able to easily check whether or not a trainee participated in a training course,
- A time-saver thanks to lean training management to allow the trainer to focus on the essential part of learning,
- Cost savings linked to the creation of attendance sheets, their archiving etc.
- Limiting paper consumption : a good point for the environment.
It is essential to rely on a reliable and comprehensive tool adapted to the needs of the training in order to dematerialize the registration stage. The request for a signature by the trainer and the signature by the trainee must be simple and intuitive, perfectly integrated into the training course to be effective and offer a seamless experience.
The digital registration sheet by ExperQuiz
The LMS/LAS Experquiz, thanks to the Signatures feature, makes it possible to digitize the entire registration process and allows the trainer to attest to the presence of trainees at any time during the training and then to export the registration sheet.
The courses in ExperQuiz allow you to combine media, e-learning modules, questionnaires, practical work, all managed by a trainer. The training component can be used for fully digital training courses or for blended learning courses that combine practical work and online training and assessment stages.
When registration is requested, learners immediately see a signature area displayed on their screen. They then just need to sign, either with the mouse on the computer or with their finger on a tablet and mobile phone.